After reviewing the recently released HUD Data Standards Manual for 2017, which clarifies when clients should be enrolled into Rapid Re-housing projects, we are updating our guidance on when Rapid Re-housing clients should be entered into HMIS. Previously, our guidance was to enter Rapid Re-housing clients on the date they are matched to your project. However, moving forward, Rapid Re-housing clients should only be entered into HMIS when your agency has determined that the client is eligible for your project. Therefore, the client’s Program Entry Date should match the date eligibility was determined. This should help to reduce data quality issues that Rapid Re-housing projects are currently having because of clients that never show up to be housed.
If you have been entering your RRH clients into HMIS using the client’s match date as their Program Entry Date, we recommend that you change the Program Entry Dates for your clients to the date the client was determined eligible for your project. We recommend completing this data clean-up for all clients enrolled on or after the start date of the current funding cycle for each RRH project, or as of 1/1/17, whichever is earlier. This will ensure that any reports you submit moving forward are correct, and will also decrease your average days to permanent housing placement on the project performance reports we complete next year.
RRH clients should be exited from HMIS when they are no longer receiving any services through your RRH project. If a client is housed but is still receiving rental assistance, case management, or any other service through your RRH project, they should not be exited from HMIS. The client's project exit date therefore is not necessarily the same as their Residential Move In Date.